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Payslip - What Information Must Be Included?

A payslip must contain legally required information such as gross and net salary, hours worked, and deductions. Always check for errors and keep it for at least five years. For help in Leiden, you can go to the Juridisch Loket.

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Payslip - What Information Must Be Included?

With every salary payment, the employer must provide a payslip containing all important information about the salary.

Legally Required Information

The following information must be included on the payslip:

  • Gross salary
  • Number of hours worked
  • Deductions (such as wage tax, pension contribution, etc.)
  • Net salary
  • Salary period
  • Name of both employer and employee

Often Additionally Included

  • Provision for holiday pay
  • Overview of holiday days
  • Overtime
  • Extra allowances
  • Contribution to pension

Time of Provision

The payslip must be provided at the same time as the salary payment or shortly thereafter. A digital version is permitted, provided the employee agrees to it.

Checking the Payslip

It is important to carefully check your payslip for possible errors. In case of uncertainties, you can contact the HR department or payroll administration.

Legal basis: Article 7:626 of the Dutch Civil Code

Frequently Asked Questions about Payslips in Leiden

What must be included on a payslip at minimum?

According to Article 7:626 of the Dutch Civil Code, a payslip must include, among other things, gross salary, hours worked, deductions (such as wage tax and pension), net salary, the relevant period, and the names of the employer and employee.

Can a payslip be provided digitally?

Yes, that is allowed, but only if the employee consents. Otherwise, it must be provided on paper.

What to do if there are errors on my payslip?

Contact your employer immediately, preferably in writing. Request a correction and check whether it has been properly implemented. If there is no response, you can involve the Netherlands Labour Authority (Inspectie SZW).

Is holiday pay required on the payslip?

No, this is not legally required, but the provision (usually 8% of gross salary) is often included. Check your collective labour agreement (cao) for details.

How long should I keep payslips?

Keep your payslips for at least five years for matters such as benefits, mortgage applications, or disputes over salary.

Legal Assistance in Leiden

For questions or disputes about your payslip, you can go to the Juridisch Loket Leiden, located at Stationsweg 46. For legal proceedings, you can contact the District Court of The Hague, Leiden location.

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