The Government Information (Access) Act (Woo) gives residents of Leiden and others the right to request information from government bodies. Transparency in government operations is central to this.
What does the Woo entail?
The Government Information (Access) Act, formerly known as the Wob, regulates access to government information. The principle is that information is public, unless a statutory exception applies.
Who may submit a Woo request?
A Woo request may be submitted by anyone, including:
- Residents of Leiden and other citizens
- Businesses
- Media and journalists
- Civil society organisations
It is not necessary to demonstrate a specific interest in the information.
What data can you request?
Under the Woo, you can request information on topics such as:
- Policy decisions and plans
- Reports and studies
- E-mails and letters
- Minutes of meetings
- Agreements with external parties
Where do you submit a request?
| Government body | Contact point |
|---|---|
| Municipality of Leiden | College of Mayor and Aldermen |
| Province of South Holland | Deputed States |
| Ministry | The responsible minister |
| Water board | The daily board |
How does the procedure work?
- Send a written request to the relevant body
- Describe as detailed as possible what information you are seeking
- The government must respond within 4 weeks (extension to 6 weeks possible)
- For extensive requests, additional time may be required
Frequently asked questions about the Woo in Leiden
Are there costs associated with a Woo request?
Submitting a request is free of charge. However, costs may be charged for copies or extensive documentation.
Do I have to explain why I want the information?
No, you are not required to provide a reason. Access to information is a right, regardless of your motivation.
What if my request in Leiden is refused?
In case of refusal, you can lodge an objection with the body that handled your request within 6 weeks.
Practical questions and answers
How do I submit a Woo request to the municipality of Leiden?
A request must be submitted in writing to the College of Mayor and Aldermen of Leiden. Clearly specify which documents you want, for example by mentioning dates or topics. This can be done by post or e-mail. The standard response period is 4 weeks, unless an extension is necessary.
Which information is excluded from the Woo?
Exceptions include personal data, confidential business information, national security and ongoing matters. The government must always explain why something is not made public. If unclear, you can request clarification.
How quickly will I receive a response to my request?
Normally within 4 weeks. In complex cases, this can be extended by 2 weeks. In exceptional cases, it may take longer, but this must be reported in time. No response? Send a reminder or file a complaint.
What to do if my request is refused?
In case of refusal, you have 6 weeks to object. Send an objection letter to the body in Leiden with your arguments. If this does not help, you can go to court or the National Ombudsman.
Can I request information in Leiden about agreements with companies?
Yes, agreements between the government and companies fall under the Woo. However, parts may be refused due to commercial interests. Then specifically request public parts or lodge an objection.
Do I have to provide personal details?
Yes, name and contact details are required for processing. Anonymous requests are not processed. However, you do not need to give a reason for your request, and your details are protected.
Can I submit a request digitally?
Yes, many bodies, including the municipality of Leiden, accept e-mail requests. Check the body's website for specific guidelines or forms. Request a receipt confirmation and keep a copy of your request.
In short
The Government Information (Access) Act (Woo) gives everyone in Leiden and beyond the right to request government information without having to give a reason. Submit your request in writing (by post or e-mail).
Relevant bodies in Leiden:
- District Court of The Hague, Leiden location
- Legal Aid Office Leiden, Stationsweg 46